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How do I book a meeting room? To book a meeting room, open the WeWork app or visit the member web portal. Choose the WeWork location that works best for you. Select the window of time you would like to reserve the meeting room for—applicable credits will be shown and deducted from your account.
Discover the teaching & learning spaces available to the MIT Sloan community and how to reserve them. Step into state-of-the-art classrooms, conference rooms, student study spaces, and broadcast teaching and recording studios at MIT Sloan.
- Overview
- So how does it work?
- What are the requirements for devices?
- Add the Teams app and camera app to a work profile
Teams Panels supports the ability for users to reserve the room by scanning a QR code on the home screen. This feature lets users book the room for meetings now, in the future, or as part of a scheduled meeting with a few steps. After scanning the QR code, they can either schedule a new meeting with the room pre-populated or view the room’s availability for their meetings and easily select to book the room.
This feature is turned on by default in each organization. However, you can turn it off by going to
Allow room reservations by QR code
Teams Panels must have a Teams Shared Device or Teams Rooms Pro license assigned.
Users need to be in the same organization as the room to be able to reserve the room using the QR code. They can use their phone's camera app to scan the QR code, and once they scan it, it opens the Teams mobile app.
If users are using an Android based mobile device and have Android work profiles enabled, both the Teams app and the camera must be listed under the same profile. When they are in separate profiles, the camera app isn't able to corretly scan and transfer the information over to the Teams app.
If you don't have the ability to remove profiles or add the camera app or Teams app to the same profile, you will need to contact your organization's admin. You can see how to
Add the Teams app and camera app to a work profile
When a user scans the QR code, they can choose to
If they choose to schedule a new meeting, the room is added for them in the meeting invite so they don't have to spend time finding the room. If they choose to reserve the room for an existing meeting, they are shown a list of their meetings that are already scheduled and starting before the day after tomorrow. Next to each meeting, they can see if the room is booked or free and can easily reserve the room.
Make sure that the Teams Panels is running on Teams app version 1449/1.0.97.2023080401 or later and has a Teams Shared Device or Teams Rooms Pro license assigned.
Make sure users have updated the Teams app on their mobile device to the latest version.
Make sure that the mobile device is running:
Android devices: 1416/1.0.0.2023153001 or later.
iOS devices: 5.15.0 or later.
Using the phone's camera app, users should hold it over the QR code found in the upper left hand side of the screen (located by the date and time) and wait for a message to pop up. They can then select the message on their phone to open the Teams app.
Although there are many QR code scanner apps available, we recommend using the built-in camera apps that are available on all Android and iOS devices. However, if users are using an Android device, it may not work if the device has both work and personal profiles enabled. If this is the case, and the Teams app is in the work profile, you need to add the camera app to the work profile as well.
Put in the type of Android device and then paste the OS camera package name.
Find and book study rooms, carrels, or audio recording booths at UW-Madison Libraries. Learn about the policies and best practices for using the spaces.
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